Question 1

Is Vacation Flow really free forever?

Accepted Answer

Yes. The Startup plan is free for teams up to 20 users - no credit card at signup, no trial clock, and the full product, not a stripped-down demo. We make money when teams grow past 20 and upgrade to Corporate.

Question 2

What happens when my team hits 21 users?

Accepted Answer

You get an in-app prompt to upgrade. Existing data stays put - the 21st user just can’t be added until Corporate is active.

Question 3

Can Vacation Flow track more than just vacation?

Accepted Answer

Yes. The full list: vacation, sick leave, remote-work days, flex time, bereavement, jury duty, parental leave, plus any custom leave type your team needs.

Question 4

Does Vacation Flow handle public holidays automatically?

Accepted Answer

Yes. When a team member’s location is set, their local public holidays appear on their calendar automatically. Regional variations are included where they matter.

Question 5

Is Vacation Flow GDPR-compliant?

Accepted Answer

Yes - fully GDPR-compliant. Data processed in the EU or US (you choose at signup), encrypted in transit and at rest, and a data processing agreement is available on request.

Question 6

How long does setup take?

Accepted Answer

Under two minutes for a small team. Sign up, invite your team by email or CSV, optionally connect Slack - done. Custom leave policies and advanced configuration are entirely optional; the defaults work without configuration on day one.

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